The Growing Importance of the Safety Management App

May 4 , 2024

Safety Management  is a term that applies in businesses of almost all industries, but it applies the most in manufacturing, construction, food business, healthcare, and transport service providers.

These sectors revolve around the making and movement of tangible goods. Therefore, they requires quality control inspections, building code inspections, waste disposal, emissions, pollution control inspections, food safety inspections, clinical inspections, and a safe and hygienic work environment for employees, and compliance with transportation regulations inspections.

Nowadays, companies want an effective way to manage these as a traditional way can lead to many human errors, a chance of overlooking certain inspections, and requires a lot of manual effort.

So, this period is now moving towards digitalization, and inspectors prefer to use digital tools to perform and manage such inspections with ease.

In this blog, we will discuss the growing importance of safety management auditing applications in business operations management.

Let’s have a glimpse!

What is a Safety Management app?

First of all, let’s get clarity regarding the safety management auditing application.

You use the app on your smartphone to chat, post pictures, check reels, and even find an excellent product like shoes for your new event (for instance).

Previously, when there were no such digital tools in app form, what did you need to do? You needed to dial a number via phone, and even your parents had to go to the toll booth to talk to someone.

Likewise, before digitalization, businesses needed to perform inspections traditionally by being on the site 24 hours a day and watching over every action. They even hired subordinates to monitor all the assets’ movements, analyze any defects in these assets, and ensure they all met safety compliance. Inspectors also need to check whether employees are following the company policies when dealing with their assigned tasks.

So here comes the safety management app, giving productivity in your site auditing and inspection processes.

A computer program available on your smartphone for incident management, injury management, safety induction management, and reporting and analytics. The inspectors can do the inspections using smartphones the following things: –

• Availability of Pre-built templates where inspectors can fill out the inspection sections such as title, assignee, group, frequency, place, and date as per their own chosen templates
• Attaching multiple videos and photos to every inspection. A digital proof of any incidence occurrence.
• Take a look at the executive dashboards to monitor the ongoing, completed, and pending inspections for proper workflow management.
• Schedule actions and assign tasks to subordinates through an advanced automated system, giving them the time to finish the tasks on time.
• Build custom reports for analytics of all your past and present inspections.

Thus, these features in an app allows any business to identify, assess, and reduce risk and ensure a safe, compliant working environment.

There are more than these; check out our website for all the features.

How is a Safety Management app beneficial to your business?

1.    Take on an Effective Approach

Incidents occur in every workplace can harm the employee’s well-being and assets, which in turn could also cause a financial burden. A Safety Management digital auditing application can detect the root cause of the problem with ease and stop such occurrences.

With a Safety Management auditing application, employees can report incidents, near-misses, or hazards through smartphones. The app collects this data in real time and creates a comprehensive incident log.

2.    Data-Focused decision making

The safety data is enormous. Therefore, depending on the manuals actions implies that the gathered data is not analyzed deeply.

However, with a Safety Management auditing application, an organization can make decisions focusing on the gathered data via receiving detailed reports and analytics.

Not only can these reports and analytics help senior staff detect trends, patterns, and areas for improvement, but they can also help in developing strong risk mitigation actions and productive safety strategies.

Having comprehensive data helps organizations what to prioritize first, decide where to focus their efforts, based on what’s actually needed.

3.    Cost reduction

You can save a lot of cost when you execute Safety Management auditing application.

Automate the manual work can simplify safety management processes and mitigate administrative overhead.

More importantly, when you detect any chance of occurrence of risk or incidence, you prevent the cost associated with the injuries or property damage.

Also, you can reduce worker compensation claims and insurance costs for your long-term savings.

4.    Constant, Structured Processes

With the Safety Management audit application, everybody is on the same track. As everyone is using the same checklist, you can have a proper workflow management.

For example, if every department in a company fills out expense reports using the same digital form, it’s easier to track expenses and ensure they’re handled well.

5.    Better Staff empowerment and engagement

Employees will participate more in safety efforts with a Safety Management auditing application.

The more employees report incidents of near misses and hazards, the more they will understand the safety management value that embraces a safety ownership culture.

Staff is motivated when their leaders appreciate them for addressing safety concerns well. This leads to high morale and engagement.

The app can also allow the department seniors to give appreciation tokens or rewards to the employees for their honest contributions to safety management, further improving employee motivation and commitment.

6.    Easy Regulatory compliance

An essential aspect in every industry is regulatory compliance, such as –

• Transport industry: – Federal Aviation Administration (FAA), Federal Motor Carrier Safety Administration (FMCSA), and Federal Railroad Administration (FRA)
• Health industry: – Health Insurance Portability and Accountability Act (HIPAA), Occupational Safety and Health Administration (OSHA)
• Food Industry: – Food and Drug Administration (FDA), Good Manufacturing Practices (GMP), and Hazard Analysis and Critical Control Points (HACCP)
• Manufacturing and construction industry: – Occupational Safety and Health Administration (OSHA) and ISO 45001

Organizational members can manage and obey such regulations well with the safety management audit application. The staff can automate the regulatory processes with centralized documentation. Here, users can have data compiled of all the regulatory documents that anyone can assess.

With its task assignment and tracking feature, the app can alert staff members when and where to follow regulations and their priority level.

Users also get notifications in case any law changes. The safety management audit app can track employee training and certification requirements. This way, team leaders can ensure that staff members are well-trained and qualified to perform their duties per the regulations.

Organizations can prepare for regulatory audits by using a safety management auditing application to organize documentation, track compliance efforts, and generate reports when needed.

7.    Scalability and adaptability

Safety management apps, by their inherent quality, are designed in a way that can be changed per the changing needs of the organizations and market.

Certain features can be scaled up, modified, and customized when needed. In simple words, as the market demand regarding safety management evolves, the app can also be customized according to that growth, like adding new features or modules.

8.    Employee Training Management

As previously discussed about employee training is very crucial for their motivation and empowerment. Not giving them basic training can have financial risks.

The OSHA issues penalties to employees who are not updated with accurate training.

Safety management software is a very helpful platform that features employee training.

Seniors can make a list of training needs and fill the section in their pre-made template. They can assign the dates of training sessions and examine their subordinates’ progression.

This way, a culture of learning is developed, and records of maintaining OSHA standards are built within the organization.

9.    Greater communication and collaboration

Lastly, a culture of strong communication and collaboration is born.

With a safety management audit app, all levels of management are in constant collaboration regarding their tasks and are aware of what their subordinates are doing—are they performing the inspection task well or not?

Similarly, subordinates can get help or feedback on the spot from their managers via just a few touches.

A safety management inspection application is similar to a centralized hub where everyone is connected, where another task cannot be completed without any of the others.

Thus, a culture of proactive communication is embraced to give the fastest solution to any safety concerns.

Conclusion

A safety management app is now a growing inspection trend among many industries, such as manufacturing and construction, food, healthcare, and transport businesses.

With this digital tool, they can get Greater communication and collaboration, a stronger employee training management platform, scalability and adaptability, stress-free follow-up of regulatory compliance, consistent, organized processes, better staff empowerment and engagement, data-driven decision-making, cost reduction and effective approach to do the inspections.

So get UrAudits, the most powerful inspection app for your business. With UrAudits, achieve a robust workflow management system for your digital audit and inspection.

UrAudits exists in web apps, and as “auditing app for Android” or “auditing app for iOS”.

Download it and get a 14-day free trial for a demo.